Tuesday, 12 of December of 2017

PRECEPTOR CHECKLIST

 

Preceptor/Program Director Responsibilities…

 

√  MPRC Guidelines and Requirements:

    • All Preceptors must read and understand the MPRC Guidelines and Requirements.
    • Preceptors must ensure each resident attending MPRC also read and fully understand these guidelines and requirements prior to registration.
    • MPRC Guidelines and Requirements can be found here: 2017 Resident Guidelines Requirements

 

√  Preceptor Attendance:

  • It is strongly suggested that for every 4 residents a program sends to MPRC, a minimum of 1 preceptor should also attend.
  • Residents presenting at the conference who are not accompanied by a preceptor will be required to pay all expenses including hotel room + tax (unless certain circumstances arise and arrangements are made between the preceptor and the conference coordinator).  Please see “Hotel Reservations” below.

 

√  Ensure All Residents have Completed an Online Conference Registration:

    • All Preceptors must ensure that each of their residents have accurately completed an online registration by February 26, 2018.
    • Residents who register after February 26, 2018 will incur a late fee
    • Absolutely NO Resident Registrations WILL BE ACCEPTED after March 9, 2018
    • ALL CONFERENCE REGISTRATION FEES ARE NON-REFUNDABLE!

 

All Preceptors Must Complete an Online Conference Registration:

    • Preceptors/Program Directors planning to attend MPRC must register online by March 9, 2018
    • Preceptors/Program Directors who register after March 9, 2018 will incur a late fee
    • ALL CONFERENCE REGISTRATION FEES ARE NON-REFUNDABLE!

 

√  Judge/Moderator Assignments:

  • Most all registered preceptors will be assigned judge and/or moderator responsibilities at MPRC.  The conference will try to accommodate your “preferred categories” selected during online registration; however would request that you please be sure to select multiple categories to assist in the scheduling process.

 

√  Submission of Abstracts:

ALL PRESENTERS must submit an abstract by emailing to dprice@nebraskamed.com.

  • Preceptors must ensure that all residents send their abstract to dprice@nebraskamed.com  by February 26, 2018.

 

Abstract Deadline:  February 26, 2018

Abstracts must be saved in the following format: (Doe,J_abstract)

  • Please refer to the 2017 Resident Guidelines Requirements document for further detail regarding abstract preparation and submission.
  • All abstracts should be prepared as described in the “Call for Abstracts” section located under the “ResidentInfo” tab on this website.
  • All abstracts should be submitted in the same format used in the “Sample Abstract” also located under the “ResidentInfo” tab on this site.
  • All abstracts must be reviewed and approved by a preceptor prior to submission to MPRC!

 

√  Presentation Preparation Guidelines:

  • Please refer to the 2017 Resident Guidelines Requirements document for further detail regarding presentation preparation instructions.
  • All presentations should be prepared as described in the “PresentationRules” section located under the “ResidentInfo” tab on this website.
  • All speakers are required to provide a verbal or written disclosure announcement to the audience at the beginning of their presentation. Speakers must make a disclosure even if they do not have any conflicts. The disclosure should also include a statement if the presentation includes an off-label discussion(s).
  • Presentation Software Requirements:  All presentations must use “Windows-Based” Microsoft PowerPoint® Software and are required to be Windows 7® and Office 2010® Compatible.
  • The Conference will only support presentations on Microsoft PowerPoint® Software
  • Macintosh® presentation software WILL NOT be available! 
  • All preceptors must review and approve each presenter’s presentation and ensure that all presentations are prepared within the MPRC guidelines.
  • All presenters are responsible for bringing their final presentation to the conference on a USB Drive (Wi-Fi is not available in the meeting rooms so residents will be unable to access their email from the conference room computers.
  • PLEASE ENSURE THAT ALL RESIDENTS FOLLOW THESE INSTRUCTIONS!

 

Presentation Attendance:

  • Plan to attend all sessions.
  • Preceptors are expected to assure that their residents stay for the entire duration of the conference and attend other resident’s presentations – especially sessions late in the day on day one of the conference; as well as all sessions after lunch (if any) on the final day of the conference.  There is nothing more depressing to a resident who has worked extremely hard on their presentation than to give a presentation to an empty room.
  • Packets containing residents’ evaluation forms will be available after the last session has ended on the final day of the conference and will NOT be mailed or emailed following the conference.
  • In an attempt to increase attendance for afternoon sessions; the Planning Committee has decided to ask the moderator of each session to handout tickets or coupons following each session to individuals who are in attendance.  The moderator will distribute double tickets or coupons for afternoon session on the first day and triple tickets or coupons to attendees during the afternoon sessions on the final day.  A drawing will be held at the end of the conference and two prizes will be given away.  Conference attendees must be present at the time of the drawing in order to win.

 

√  Conference, Presentation, and Judge/Moderator Schedules:

The Conference will make every effort to post the the final conference agenda as well as final resident presentation and judge/moderator schedules as soon as possible; however we cannot guarantee that these schedules will be available any earlier than one-week prior to the event.

 

√ Hotel Reservations:

Preceptor Hotel Reservations

  • Preceptors and/or Program Directors do not receive reimbursement from The Conference for travel or hotel and are responsible for making their own travel and hotel arrangements.
  • Please refer to “Lodging & Travel – Preceptor” located under the “Preceptor Info” tab.  Further detail can be found by clicking the “Preceptor/Student Reservations” link or CLICK HERE to be directed to The Embassy Suites MPRC Group Room Block.
  • Sharing a Room with a Resident?  If you plan to share a “conference paid room” with a presenting resident the Conference must be notified.  Please ensure that the resident that you will be rooming with makes note of these arrangements in the “Special Request” section of their online conference registration form and do NOT make separate reservations online.

Residents Accompanied by a Preceptor from OUTSIDE the Omaha/Metro area that require hotel accommodations:

  • Please ensure that all residents attending The Midwest Pharmacy Residents Conference complete an online registration form in it’s entirety no later than February 26, 2018. (Registrations received after February 26 will be subject to a late fee). No Registrations will be accepted after March 9, 2018.
  • Registering for the conference will also ensure that presenters attending from outside the Omaha/Metropolitan area are placed on The Embassy Suites Master Rooming List within the conference room block – but only if they select the “Staying at Embassy Suites” registration option. A $50.00 rooming fee has been added to the cost of registration and will be assessed by The Conference during online registration. The Conference will pay for room + tax for up to two (2) nights stay for presenters accompanied by a preceptor attending the conference from OUTSIDE the Omaha/Metro area.
  • If you plan to share a “conference paid room” with a presenting resident the Conference must be notified.  Please ensure that the resident that you will be rooming with makes note of these arrangements in the “Special Request” section of their online conference registration form and do NOT make separate reservations online.

 Residents Unaccompanied by a Preceptor from OUTSIDE the Omaha/Metro area that require hotel accommodations:

  • The Conference is not responsible for paying hotel accommodations for any residents attending The Midwest Pharmacy Residents Conference without a preceptor. If contacted; the conference coordinator may (under certain circumstances) decide to request that the conference consider paying for the unaccompanied presenter’s room + tax for up to two (2) nights stay; however approval is not guaranteed. If the unaccompanied presenter is granted a “conference-paid” room; he or she would be required to share that room with another attending resident who has requested a room but did not specify a roommate.
  • The unaccompanied presenter must also accurately complete an online registration form in it’s entirety no later than February 26, 2018. (Registrations received after February 26 will be subject to a late fee). No Registrations will be accepted after March 10, 2017.
  • Registering for the conference will also ensure that unaccompanied presenters attending from OUTSIDE the Omaha/Metro area are placed on The Embassy Suites Master Rooming List within the conference room block.

 

 √  Sponsorships:

The conference is sponsored by donations from the pharmaceutical industry and pharmaceutical wholesalers.  We do not receive financial support from national pharmacy organizations.  The National Planning Committee and host program contact these companies and request donations on a yearly basis.  We can always use additional support, if you know of a company that would like to support post graduate pharmacy education please contact Dana Price, Conference Coordinator.

 

√  Exhibits Night:

All Residents and Preceptors should please plan to attend “Exhibits Night” on Thursday evening from 5:30 – 7:30 PM.  Please remember that without the financial support of our sponsors and exhibitors we would be unable to host the the MPRC.  Your support and participation in this event is highly encouraged and very much appreciated.

 

√  Host Residency Program:

Please remind your resident(s) attending the conference that the host residency program is sponsoring the conference on a voluntary basis.  They are sponsoring the conference because they are dedicated to post graduate pharmacy education.  They are not professional meeting planners.  The host residency program will be trying very hard to make the conference a success, but sometimes there can be glitches.  They will work very hard to correct any problems if they occur.